Job Description

Job Description

Now Hiring: Real Estate Executive Assistant

📍 Miami, FL | 💼 Full-Time | In-Office or Hybrid | Flexible Schedule

Are you an organized, detail-driven professional with a passion for real estate and operations? We’re seeking a Real Estate Executive Assistant to support the CEO of a dynamic multifamily investment firm in Miami. This is a high-impact role for someone who thrives in a fast-paced, entrepreneurial environment and wants to grow alongside a successful real estate team.

Team & Operations Support

• Work directly with the CEO to oversee and manage a 5-person team (Front Desk, Maintenance Manager, Property Managers, Leasing Agent, and Accounting).
• Ensure all team members stay on track with weekly reports and deliverables.
• Coordinate with the property runners (Nelly/Hernan), review daily site photos, and maintain scheduling compliance.

Client & Property Management

• Send weekly property update emails to clients and respond promptly to inquiries.
• Communicate with high-net-worth clients and tenants in a polished and professional manner.
• Oversee leases, renewals, insurance, licensing, and property compliance items.
• Help with tenant engagement on special occasions to build positive rapport.

Marketing & Communication

• Manage Just Listed, Available, and Just Closed email blasts, ensuring brand consistency.
• Collaborate with VA to produce monthly Property Management and Multifamily Investment newsletters.
• Create bi-weekly email blasts with curated real estate articles read by the team.
• Oversee all online and social media accounts for brand accuracy and engagement.
• Coordinate monthly direct mail campaigns across Little Havana, Allapattah, Coral Gables, and Coconut Grove.

Listings & Systems

• Maintain accurate and timely listings on MLS and other platforms.
• Oversee and organize closing processes and listing pipelines (Active Listings, Proposals & Leads, Active Rentals whiteboards).
• Keep the company CRM system up to date with new contacts, tasks, and deal activity.

• Prior experience in real estate or executive support (multifamily experience is a plus!)
• Strong written and verbal communication skills.
• Organized, proactive, and tech-savvy.
• Working knowledge of CRM systems, MLS, and basic marketing/social tools.
• Ability to handle confidential information with discretion.
• Bilingual (English/Spanish) is a plus.

• Base Salary: $45,000 – $65,000 (commensurate with experience and availability)
• Bonuses: Performance-based bonus structure
• Time Off: Paid vacation, holidays, and personal time
• Schedule: Flexible work hours with in-office presence

This is not your typical assistant role. It’s an opportunity to work directly with a top-producing multifamily real estate executive, shape company systems, and grow into a leadership role as our firm expands.

👉 Apply Now

If you’re ready to take the next step in your real estate career and make a real impact, we’d love to hear from you.

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