Job Description
Company Profile: •Over 30 years of experience providing legal services, with a focus on realestate, wills and probate, and business formations•Long-standing commitment to employee retention - the previous assistantserved over 25 years before retiring•Currently experiencing high demand due to an active real estate market -seeking to fill this role urgently
What This Company Offers You: •Full-time position with a 4-day work week (Monday-Thursday), 36-40 hoursper week•Small, locally-owned business•Relaxed, flexible work environment•Supportive leadership with a no-micromanagement philosophy•Paid time off and sick leave
Your Role: •Act as the primary liaison between clients, attorneys, and realtors, buildingand maintaining strong professional relationships•Organize and maintain real estate files, digital platforms, and documentdatabases with precision•Track critical deadlines and coordinate schedules to ensure smooth realestate transactions•Maintain accurate and accessible client records and databases•Draft and review legal documents, manage due diligence, and assist in theclosing process•Prepare initial closing checklists for purchases, sales, developments, andloan transactions for attorney review•Handle the title insurance process from start to finish, includingcommitments, policies, insured closing letters, and interpreting title searchreports•Manage deal documentation, including assembling contacts and contracts,creating distribution lists, and overseeing ongoing updates•Order due diligence items such as lien searches, organizational documents,
title work, and litigation searches•Review and summarize deal documents, including leases and purchaseagreements•Assist in drafting basic loan documentation, including party names,amounts, and signature blocks•Update legal documents to reflect changes such as loan amounts anddates, and ensure accurate completion of schedules and exhibits•Support the full closing process: assemble loan documents, review duediligence items, and coordinate with lenders•Conduct pre-closing work such as organizing transcripts, distributingdocuments, following up on outstanding items, reviewing recordeddocuments, and scheduling post-closing communication
Qualifications: This position is ideal for a highly organized individual with exceptionalattention to detail and a proactive mindset. The right candidate will takeinitiative, manage multiple priorities, and thrive in a fast-paced environment.•Ability to work independently without the need for micromanagement•Strong written and verbal communication skills•Proficiency in MS Word, Outlook, Excel, Trust Account Reconciliation, andfile-sharing platforms (e.g., SoftPro, Ryhno, Qualia)•Education: Paralegal degree or a minimum of five (5) years of real estatetransaction experience
Candidates must have knowledge of the entire real estate sale process from contract of sale to closing to disbursement of fund International Staffing Consultants, Inc.
Job Tags
Full time, Contract work, Flexible hours,